Winter 2021 Process & Best Practices

Platform

• Zoom: will be used to host our webinars for up to 100 attendees, it’s common to have 50% attendance, so we can easily take registrations past the 100 limit
• Students teams and guests will be added as “panelists” and will receive a Zoom invite

Templates

• Questions (edit this template based on your own webinar)
• Agenda & Script (edit this template based on your own webinar)
• Welcome slide: view example, download and edit slide in PPT

Communications (view doc)

1. Recruiting Guest Speakers (Hanadi – Nov 2020)
2. Student / Guest Introductions (Hanadi – week 3 Winter 2021)
   • Student teams: you will be CC’d on this message, please do not “reply-all”
   • The Producer will introduce the team and their roles in a follow-up message next week (see below)
3. Planning a Production Call (Producer – week 4 Winter 2021)
   • CC all team members, and Hanadi
   • Introduce your committee members (name and role), and suggest few dates/times to meet with the guest. Ask the guest if they have a preferred platform (you all have access to MS Teams)
   • The objective of the Production Call is to get to know the guest and present your plan, discuss and get feedback. Plan to have at least 3 team members attend this meeting along with the Producer.
4. Next step